An Educational Charity | Charity Reg. No. NIC100280
+44 (028) 9181 2073 |
Charitable Objectives

Important Information for our September delegates

Important information

We realise some of you may already be travelling prior to your arrival in Belfast for the conference and may not have easy access to email.

To help with communication we have created a page on our website for delegates where we will post any important or useful information that we want to share with you before the conference starts, and which we hope you will be able to access easily as you travel.

Opening reception, registration and welcome – Wednesday, 05 September at 18:30

As you might be aware the week of the conference will begin with an opening reception on Wednesday, 05 September at 18:30 in the Discover Ulster-Scots Centre (1–9 Victoria St, Belfast BT1 3GA), located very near to the Ramada Encore Hotel, Talbot Street. Staff will be at the reception of the Ramada from 18:15 on Wednesday evening to guide delegates to the reception, which is only a very short walk away.

Here you will be able to complete your registration and collect your information packs. After you receive your packs the group will then adjourn to the Dark Horse in the heart of Belfast’s Cathedral Quarter for “light bites” and canapés. Here you will be able enjoy a relaxed evening with a bite to eat and talk with the Foundation’s staff and the other delegates, asking any questions you might have about the week ahead.

If for any reason you are unable to attend the opening reception on Wednesday evening (e.g. delayed flight, etc) you will be able to collect your conference pack on the first morning (Thursday) at the Public Record Office of Northern Ireland (PRONI).

First day of conference – Thursday, 06 September 2018

The coach will depart for the Public Record Office of Northern Ireland (PRONI) from the front of the Ramada Encore Hotel, Talbot Street at 08:15. Please ensure you are there 5 minutes before the departure time.

If you miss the departure time from the hotel that morning or are staying in accommodation located close to PRONI, or are making your own way to PRONI (for whatever reason), you should aim to arrive at the Record Office no later than 09:00.

Note: All delegates go to PRONI for the first morning, and it is usual for most, if not all, delegates to travel on the coach provided from the Ramada Hotel. This advice is offered to make delegates who may miss the opening reception on Wednesday evening aware of the start time and location for the conference programme on Thursday morning.

PRONI’s contact details: 2 Titanic Boulevard, Titanic Quarter, Belfast BT3 9HQ. Tel : 028 9053 4800

Information relating to archives

On your first day at PRONI, you will register for your PRONI Reader’s card to enable you to use the archives. This is free but you do need to show the PRONI staff one form of photo ID (passport or photo driver’s licence)

It will speed up your registration process, if you are able to also bring a colour photocopy of your ID with you to PRONI (Please note you still have to show the original ID as well).

If you do not have access to a scanner or photocopier at this time for example if you are already travelling, the staff at PRONI can make a colour photocopy at the time of registration but with the size of our group, this will slow the process down if all those registering need to have their IDs photocopied.

If you are visiting the Registry of Deeds or the National Library when we visit Dublin you will also need a valid photo ID. Finally, if you are visiting the National Archives in Dublin you will need both a photo ID as well as some form of proof of address (utility bill or bank statement).


Menu Choices

Please click here to be directed to an area of the website where you can make your meal choices for the week.

Food allergies

For those who may not yet have informed us can you please tell us about any food allergies. It is essential we have this information to ensure we can accommodate all the necessary personal dietary requirements.

Archival research information

For those of you who will be visiting the Belfast and Dublin archives, our researchers are looking forward to meeting and working with you during the week. They will be on hand to offer advice and guidance on how to use the archives, access and order out records, and to read the original documents.

Please note: while the Foundation’s team and PRONI staff (and genealogists in Dublin) will be on hand to provide advice and guidance in using the archives, delegates should be aware that this is not a one-to-one service for the whole of each day when using the archives. That said, the team of researchers are there for everyone’s benefit and there should be ample time for everyone who wishes to explore the archives to learn from the experience of our research team. We would encourage delegates to make full use of our researchers, they will certainly do their best to help everyone.


These are just some of the organisations we have worked with, click here to view the full list
Registered with The Charity Commission for Northern Ireland NIC100280